Part-time English Terms and Conditions of Enrolment
1. GENERAL INFORMATION AND AGREEMENT
a. These terms and conditions apply to Au Pair English and Part Time English group courses and also Part Time Private English courses at Lexis School of English.
b. These courses are less than 15 hours per week.
c. The minimum age for group classes is 16 years old.
d. Please see section 6 for specific terms for Part Time Private English classes.
e. These terms and conditions were last updated on 1st September 2022.
f. These terms and conditions form the agreement between the student and Lexis School of English.
g. You confirm you have read, understood and agree to these terms and conditions and our school policies when registering as a student at Lexis School of English.
h. “We”, “us” and “our” refer to Lexis School of English and “you” and “your” refer to the student.
i. “School policies”, “terms and conditions” and “terms” are used interchangeably to refer to each other.
j. You will receive a Student Handbook, with useful information on the school and your course, when you have registered.
k. For students under the age of 18, the student’s legal guardian/ parent must register on behalf of the student and confirm that he/she has read, understood and agrees with the policies.
l. All courses and any other services are offered subject to availability.
m. Any changes or updates we make to these terms and conditions will take effect immediately.
n. We will notify you by email or through your online student account of any such changes or updates.
o. Please check with your agent or educational advisor for any of their own specific terms, if you book through them.
p. We agree to offer you advice and support when choosing one of our courses and during your time at Lexis.
q. Your statutory rights are not affected by these terms and conditions.
r. These terms are governed by English Law.
s. Please contact the school if you have any questions about these terms.
2. MINIMUM STUDENT AGE
a. The minimum age for adult group courses is 16 years old.
b. There is no maximum age for adult group classes.
c. The minimum age for Private English classes is 5 years old.
3. UNDER 18’S
a. Our Safeguarding Policy for students under 18 years of age is available here: https://www.lexislondon.com/policies-procedures
b. All teachers and staff members with frequent contact with any under 18’s are DBS checked.
c. The student’s legal guardian/ parent must register on behalf of the student and confirm that he/she has read, understood and agrees with our policies.
d. The student’s legal guardian/ parent must accept and agree to our rules and conditions for students under the age of 18, which are published in our Safeguarding Policy.
4. 16-17 YEAR OLDS
a. 16 and 17 year olds will be allowed to join adult group classes if we are provided with parental/ guardian consent. They will have minimal supervision outside of class times while on the school premises.
b. All the above points relating to Under 18’s also apply to 16-17 Year Olds.
5. 5-15 YEAR OLDS
a. Students who are under 16 years old cannot join adult group classes.
b. 12 to 15 year old students can join our Teen Summer English in July and August.
c. We can offer Private English classes throughout the year to individual students aged 5 to 15 years old or closed group classes of similar aged students.
d. Students who are 5 to 11 years old must be accompanied by a parent or grandparent in class as a chaperone.
e. All the above points relating to Under 18’s also apply to 5-15 year olds.
6. PRIVATE ENGLISH
a. Private English classes can be booked in multiples of 10 hour blocks.
b. Your classes will be timetabled between 9am and 5pm Monday to Friday for day time courses.
c. Your classes will be timetabled between 5pm and 8.30pm on Tuesday and Thursday and 9am and 1.30pm on Saturdays for evening and/ or Saturday morning courses.
d. 1½ hour lessons or longer normally include a short break of approximately 5 minutes every 45 minutes; to be agreed between the teacher and student/s at the start of the course.
e. To cancel, change or postpone a specific Private English class, you must notify the office as early as possible, giving at least 24 hours’ notice between 9am & 5pm Monday to Friday. Please call 020 8346 9802 or email firstname.lastname@example.org.
f. All other terms in this document apply; including cancellation terms for an entire course or block of Private English classes.
7. HOW TO BOOK
a. Please use our secure website to book your course https://www.lexislondon.com/.
The process is secure, quick and simple.
b. You must create an account and follow the online instructions. You will be asked to:
1. provide some basic personal details
2. choose your course, course start date and length of course
3. choose optional extras and add-ons (if required), e.g. Private English lessons
c. The Lexis admissions team will receive your application and process it immediately and within 1 business day at the latest.
d. If your application is successful, you will be emailed and you can then finalise your application online and make payment. Please see section 6 for safe and secure payment methods.
e. When you register, you have the option to pay:
1) 20% of the total fees or
2) The total fees
f. The balance or total fees must be paid in full no later than 7 days before your course start date.
g. For courses of 24 weeks or more, please email the school for payment plans.
h. You cannot transfer any fees/ deposits paid to another student.
8. CURRENT FEES
a. We publish our current fees on our website https://www.lexislondon.com/, our latest brochures and our fees sheets. The school reserves the right to change all fees and prices and publish them on any media; online, electronic or print.
b. Current fees and course descriptions can be seen here: https://www.lexislondon.com/what-we-offer/courses/english-for-local-students
c. You must pay any bank charges incurred.
9. OPTIONAL EXTRAS AND ADD-ONS
a. When booking your course, you can also book additional items, such as Private English classes, Cambridge exams and course cancellation insurance.
b. You can buy these items at any time by logging in to your Lexis student account.
c. These fees are non-transferable.
d. To see optional extras and add-ons, please visit: https://www.lexislondon.com/what-we-offer or log in to your student account
10. PAYMENT METHODS
a. You can pay your fees safely and securely online https://www.lexislondon.com/.
b. You can pay online in British pounds GBP and you can also pay online in most international currencies, such as Chinese Yuan Renminbi, Euros, Japanese yen, US dollars, Saudi Arabian riyal, South Korean won.
c. We use https://flywire.com/ to process our online payments. Flywire offer excellent exchange rates and there is no charge to you when making international payments via our site.
d. You can also pay in cash (British pounds GBP only), debit or credit card (most international currencies) or via online bank transfer (British pounds GBP only). Please use the school’s bank account:
Lexis London Ltd, HSBC Bank plc, North Finchley, London N12 8JX, United Kingdom
Sort Code: 40-05-07 Account Number: 91344366
e. You must pay any bank charges incurred for international bank transfers.
11. CONFIRMATION DOCUMENTS
a. We will provide you with official school enrolment documentation at each stage of your enrolment, detailing; course information, any optional extras and fees paid to date.
b. We will provide final school enrolment and confirmation documentation when we have received your completed registration and full payment.
a. You must give 2 weeks’ notice to book your holiday. Please complete a holiday request form online.
b. We are usually closed for 2 weeks over the Christmas & New Year holidays and you must book this as part of your holiday entitlement.
c. You can take a maximum of two weeks’ holiday for every 12 consecutive weeks you are at the school. We advise you not to take holidays during an examination course.
d. Holidays must be full, completed calendar weeks
e. We are closed on public holidays (8 days per year) and there are no reductions or refunds in course fees for courses that include public holidays. For current holiday dates, see our price list or website.
f. Evening and Saturday Courses have fixed start and end dates and are therefore not flexible. Students on these courses are not entitled to holidays or replacement lessons for missed classes. For current Evening and Saturday term dates, see our website.
13. COURSE CANCELLATIONS AND REFUNDS
a. All cancellations must be emailed to email@example.com.
b. We will confirm receipt of your cancellation request normally within 5 business days by email.
c. We will then commence processing your cancellation request which can take a minimum of 20 business days. You will be notified by email once the decision has been made.
d. Any monies due to you will be refunded at the end of the calendar month.
e. We can only authorise refunds to the same person that originally made the payment and/ or the same bank account from where the funds were received and in the same way that they were originally paid.
f. Registration Fees, bank charges, postage, courier fees, insurance premiums and any other such fees are strictly non-refundable.
g. We will not refund any fees if you provide us with fraudulent documents.
h. We will not pay any refunds for cancellations received on or after your course start date for any reason; including, but not limited to, expulsion for poor attendance or disciplinary issues.
i. For cancellations received in writing more than 14 days before your course start date, we will refund 100% of your course fees. The Registration fee of £35 is non-refundable.
j. Day time courses only – Monday to Friday. For cancellations of short courses/ 1 -6 weeks received in writing 14 days or less before your course start date, we will not pay any refunds.
k. Day time courses only – Monday to Friday. For cancellations of courses 7 – 44 weeks long received in writing 14 days or less before your course start date; we will deduct and retain the following Cancellation Fees:
1) 20% of the total fees paid (i.e. your deposit)
2) plus 2 weeks’ course fees
l. The non-refundable Registration Fee is included in the above Cancellation Fees.
m. Evening and Saturday courses only. For cancellations received in writing 14 days or less before your course start date for, we will not pay any refunds.
a. Any course start date postponements must be emailed to firstname.lastname@example.org.
b. We will confirm receipt of your change of original course start date normally within 5 business days by email.
c. We will then commence processing the change in accordance with the below terms and conditions.
d. We must receive email notification more than 14 days before your original course start date if you wish to transfer any fees or deposits paid to a later course start date (subject to availability).
a. Please see sections below about insurance and freezing your course.
15. HEALTH & SAFETY – ACCESS TO OUR COURSES
a. Our full Health & Safety Policy is available upon request.
b. Our school building does not permit access for wheelchair users.
c. We reserve the right not to accept a student if we feel there are any concerns about their health, safety or wellbeing while at our school or any accommodation we may provide for them.
d. We are able to teach students who are partially sighted or have some hearing loss. Please contact us before booking your course to discuss any specific requirements.
e. We are able to teach students with mild forms of learning difficulties, such as dyslexia and ADHD and mild forms of mental health issues. Only you and/ or your parent/ carer know the level of support you need.
f. It is your responsibility to inform us of any specific requirements you have and we will advise you if our courses are suitable.
16. FORCE MAJEURE
a. We reserve the right to postpone, change or cancel a course or other service offered without liability if obliged to by circumstances beyond our reasonable control - a force majeure event; including, but not limited to, extreme weather conditions, labour disputes, natural disasters or terrorism.
b. We will strive to make alternative arrangements as soon as practically possible. This could include a postponed start date until after the force majeure event or a different location/ venue.
c. We cannot be held responsible for any changes to your course and/ or other services booked by us or flight/ travel arrangements that may be affected by the force majeure event.
a. We recommend that you arrange full travel insurance before arriving in the UK.
b. You should consider insurance cover for course cancellation, early departure, medical treatment, emergency dental treatment, loss/ damage to personal belongings, money, personal liability etc. This above list is not exhaustive; you may want to consider other insurance.
c. Please see our website or email email@example.com for details of student travel insurance we can offer you.
d. Any insurance fees/ premiums paid to us are non-refundable in the event of cancellation.
e. We will not be liable to pay any refunds and you will be responsible for any fees payable and also to resolve any problems or difficulties if you do not have adequate insurance cover.
18. FREEZING YOUR COURSE
In special circumstances, Lexis School of English may allow you to freeze your course and re-join again within 6 months. This is at the discretion of the school.
- The freeze period starts from the date you inform us.
- All unpaid fees must be paid before leaving for the frozen period.
- You must notify us in writing by logging into your Lexis student account or by email.
- You must provide us with official documentation, such as a doctor’s note and we may request a translation, at your expense.
19. MAXIMUM CLASS SIZES
a. The maximum number of students in group classes is 16.
b. In exceptional circumstances, we may exceed 16 students by 1 student, so that the total number of students is 17, for no more than two days.
c. The maximum number of students in Private English classes is 3.
d. Closed group class sizes can be arranged as requested.
20. LOW STUDENT NUMBERS
a. We make every effort to ensure that our published courses run and we accept your booking in the knowledge that we have availability for the course you intend to take.
b. If class numbers fall below 5 students, however, we reserve the right to merge classes, postpone, change or cancel your course or other service offered without liability.
c. We may offer you an alternative course of equal value, which may include private lessons or a course at an alternative venue.
d. We will refund course fees and registration fees, if you decide an alternative course or venue is not satisfactory.
e. We will not refund any other fees incurred by you; including, but not limited to, accommodation fees, bank transfers, insurance premiums, flights or other travel arrangements.
21. PROMOTIONAL OFFERS
a. Promotional offers are valid from the day of advertisement and strictly for any period detailed within the offer.
b. Discounts cannot be applied retrospectively to existing bookings.
22. PHOTOGRAPHS AND VIDEOS
a. We, or our representatives, may take photographs and videos of classes or other school activities.
b. We may also ask you to participate in video testimonials during your time with us.
c. We may use these for educational and/ or promotional purposes.
d. We will never use your full name and may use an alias in order to safeguard your privacy.
e. If you do not wish to appear in any educational and promotional materials, please advise us by email firstname.lastname@example.org at the time of booking.